Judging Procedure

IIDA Judging Sheet

1. SELECTING YOUR JUDGES

You must have a minimum of three judges, preferably to include one with prior experience in the program (suggested size for panels is 5 for Sections and 7 for Regions). Try to balance the skills of the judges from a good mix of disciplines with various areas of expertise so that they represent both the art and science of lighting.

2. CHAIRPERSON SHOULD BE PREPARED

The Section and Regional Chairperson should be prepared for the judging process. Choose your judges early. At the Section Level it is recommended to judge the entries prior to any program you have planned. Have the entries arranged in order of categories, so the judges do not have to jump back and forth. Arrange the entries in a binder. You or someone else will be reading these. Practice reading with the images prior to judging. Allow for 10 minutes per entry to be judged. It is a good idea to enlarge the judging sheets for the judges because it is usually dark when they are scoring. You will need one sheet per judge per project (# of projects times # of judges= # of sheets). Provide pencils and calculators. Explain the judging sheet.

3. JUDGING ACTIONS ARE STRICLTY CONFIDENTIAL

The chairperson will send a letter to each recipient to inform them of the outcome of their project, advise them of the award and when they may receive it. If the entry is going on for further judging, advise them of the time frame when they can expect to be notified. All International Awards will be announced during LightFair International.

How each judge scores a project is confidential. Since the judging is done by consensus, there is no need for anyone to know individual scores for each project.

4. HOW TO SCORE

After making your judges feel comfortable with their seating and viewing angle, make sure they have the proper number of enlarged judging sheets and pencils. Review the scoring process from the judging form.

Read the text and go through the images as indicated. Introduce the project by name and city only. Do this once without stopping. After you are done, ask if the judges would like to review an image or hear the text again. Allow for open discussion. Facilitate the judges’ needs, then have them tally their score, sign their sheet, and turn it over to an assistant. Continue to the next entry and continue on until all entries are done.

After all entries have been presented, review each entry one by one with the judges and, based on their score sheets, come up with a consensus score for each project as to whether it will proceed for further judging. A consensus is all agreeing to the outcome of the entry. It is at this point that they may wish to review their sheets and the project again. As chairperson, get a consensus for that entry, without involving yourself in the professional discussion.

5. FOLLOW-UP

Once all judging is complete, fill out the appropriate form and package the CD-Roms including images and text to be sent on to the next level.

Helpful Hints on How to Judge

Thank you for agreeing to be a judge for the International Illumination Design Awards. Your involvement in this prestigious Awards program ensures that this program represents a diversity of professions and the Awards remain coveted by all that receive them. You will be asked to first score each project individually based on criteria from the judging sheet. Then you, along with the other judges, will agree upon a consensus, as to how the project will proceed for further judging.

1. The Types of Awards.

There are four types of Awards that a designer may enter a project for. Please by sure you are aware of which award the project will be judged before proceeding. The chairperson is responsible for explaining the different awards to you and their significance.

2. The Rules

A project entered is allowed to submit up to 10 images, on CD-ROM, of the project accompanied by a 250 word narrative description keyed to the images. This narrative will be read as the images are shown. You will be asked to score the project on the judging sheet as it is presented. You may ask to go back and review certain images or hear text re-read. Work as a group with the chairperson.

3. The Process

The chairperson presiding over the judging should provide you with a copy of the judging sheet for each project you are to judge. As a project is presented to you, put the name of the project and its location in the upper right hand corner of the page. Next, circle the award it has been entered for above the scoring box. After, that put you name in the space provided.
These housekeeping issues will help as the judging proceeds.

4. The Judging Sheet

Notice the right of the page. The scoring criteria are set forth for you. Example: If you are judging a Guth entry for A. Complexity of Problem, your choices are a score of 10 for extremely Difficult, down to 7 for Not difficult. Place your score in each box. You will probably jump around and change your score as the entire project is presented.

5. The Consensus

Once the project has been presented and the judges have tallied their scores, the Judging Sheets are handed over to the chairperson. At this point the chairperson may review with the judges how the project was scored. Keeping in mind that a score of 65 points is required for a Section Award, 75 points are required for an award of merit at regional judging and 85 point are required to enter International judging, the chairperson may ask for the judges to come up with a consensus. This may be done by the judges reviewing their judging sheet while reviewing the project again. The judges are encouraged to provide professional opinions concerning the project during this time. The goal would be for the judges to concur that as a group they agree with the future judging of the project and the award it will receive at this level. All comments and scoring remain confidential.

6. The Review

After all judging is complete, the chairperson should review with you the outcome of each project. As a group you should agree. Please remember that judging is confidential. It is the responsibility of the IIDA chairperson to inform entrants of the outcome of their projects, not the judging panel.